Library Services for Faculty Members

An Online Form for Course Reserves is Now Available!

Circulation Services

Charges and Renewals

The Circulation personnel can charge, discharge, or renew materials for you to use. Faculty may borrow books until the end of the academic year, but all books are subject to recall after two weeks. Don't forget, you will need your valid Loyola ID card to receive any of these services.

Note: Effective July 1, 2009, library privileges will be suspended if:

books are more than 35 days overdue (and declared lost)
recalled books are not returned by the due date
replacement costs on long overdue books are not paid

We do not charge faculty for processing fees or overdue fines on Loyola materials.

Holds and Recalls

Books already in circulation but due back shortly can be held for you upon return. Faculty, staff, and students may request that a circulated book be recalled after the first two weeks of the initial loan period. Forms for recalls are available at the circulation desks of all libraries and online at the University Libraries' website. The requestor will be notified when a recalled book is available. Books will be recalled immediately if needed for reserves. When a book is recalled, the borrower is given ten days to return the materials. Failure to respond to a recall notice will result in the suspension of library privileges.

Faculty Proxy Authorization Card

Faculty members may authorize graduate assistants to charge out materials in their name. Authorization cards are available at the circulation desks. Faculty are responsible for materials charged out in this manner.

Searches

If a book cannot be found in the stacks, a search can be initiated by inquiring at the Circulation Desk or by filling out an electronic form. Notification of the result of the search will be mailed within seven days.

Jesuit Library Passport

The faculty of Jesuit colleges and universities now have borrowing privileges at all 28 Jesuit institutions in the United States. The Jesuit Library Passport is a nationwide reciprocal borrowing program. Faculty have access to the collective holdings of all Jesuit institutions.

These holdings include:
-Over 20 million books
-200,000 print journals
-30 million microforms
-800,000 audio/visual materials

Ask at the Cudahy or Lewis Library Circulation Desk for a Jesuit Library Passport borrower form. Then take the completed, signed form with you to the participating library, together with your Loyola University ID Card. Please remember that borrowing privileges are determined by the host library and may or may not be similar to your borrowing privileges at Loyola University Libraries.

Reserves

Library owned books, personal books, exams, lecture notes, homework solutions, and photocopies of articles or chapters of books may be placed on reserve at the library. Items may also be placed on electronic reserve. For a full description of how to place things on reserve, see the Reserve Policies page.

For more information on reserves, contact:

Cudahy Library: Avril Debat, Reserves Associate, (773) 508-2631

Lewis Library: Aparna Ghosh, Reserves Associate (312) 915-6629

Audiovisual Collection Services

Audiovisual materials may be requested at each of the Lakeside Libraries. Audiovisual equipment will be delivered and set up by Media Services.

Printable (pdf) brochure of the Audiovisual Handbook

Loyola Audiovisual Materials Collection

Audiovisual materials are available for use in the classroom by Loyola faculty and in the libraries individual viewing rooms. The materials include videotapes, videodiscs, multimedia CD ROMS, films, compact discs, audio cassettes, records, and slide sets. A broad range of subjects are represented in these collections. Access to the collection is available through Pegasus, the library's online catalog. Reference staff can be consulted for assistance in identifying titles. FACULTY REQUEST FOR AUDIOVISUAL MATERIALS forms are available at the circulation desks and online at the library's Web site. Please allow 2-4 business days to process requests for Loyola owned materials. Requested materials may be picked up at the circulation desk at any of the Lakeside Libraries for a 3 day loan.

Purchase of Materials for Loyola Audiovisual Collection

Materials are purchased for the collection on an ongoing basis in order to keep the audiovisual collection current with representative selections in many subject areas. Loyola faculty members are encouraged to make suggestions for materials that they believe will be useful in their teaching or that will be helpful to their students' independent study. The REQUEST FOR PURCHASE OF AUDIOVISUAL MATERIALS form should be completed and sent to the Audiovisual Services Coordinator.

Rental of Audiovisual Materials for Classroom Use (no charge to departments)

When audiovisual materials are not owned by Loyola, but are needed by a Loyola faculty member for a class on a specific date, Audiovisual Collection Services will rent them for a classroom showing. Because this service involves working with outside sources, at least two weeks' advance notice is required. The FACULTY REQUEST FOR AUDIOVISUAL MATERIALS form will initiate this service.

Preview of Audiovisual Materials

Audiovisual Collection Services can request that audiovisual material be sent from an outside distributor to a faculty member who wants to evaluate it for purchase or future rental. Because they are not intended for classroom use, these materials are sent from the distributor when they are available and cannot be requested for a specific date. The FACULTY REQUEST FOR AUDIOVISUAL MATERIALS form will initiate this service.

Media Resource Collection of Indexes, Catalogs, and Brochures (research assistance is available)

A collection of indexes, catalogs and brochures is available to assist in the identification of audiovisual materials in specific subject areas that are available on the market and in other libraries and audiovisual centers. Loyola can use these electronic and paper sources to identify new audiovisual materials for instruction and to selecting rental and preview titles. The Audiovisual Services Coordinator can assist in finding titles and in helping to locate sources.

Projection Rooms for Class and Group Viewing

There are Projection Rooms which seat 48 people at Cudahy and Lewis Libraries. Both have videotape recorders (1/2"Beta, 1/2" VHS, 3/4" U-matic and international multi-standard VHS formats), videodisc players, 16mm change-over projectors, sound systems and slide projectors. Both campuses have video projectors which make large scale video viewing possible. Loyola faculty members can reserve these rooms on a first-come basis for classroom instruction or small group viewing for their students. Contact Media Services at 4-4444 or (773) 508-7190 off campus to reserve these rooms.

Audiovisual Equipment

Loyola University Media Services provides many different kinds of equipment for use in the classroom and library. Some of the equipment includes videotape recorder s (1/2"Beta, 1/2"VHS, 3/4"U-matic formats), monitors, VHS camcorders, 16mm projectors, 35mm slide projectors, filmstrip/cassette players, overhead transparency projectors, opaque projectors, compact disc players, record players, and microphones. Other special types of equipment such as computer projection systems can be made available upon requests. Request forms are available at the circulation desks, or you may call Media Services at 4-4444 or (773) 508-7190 off campus.

For more information on audiovisual collections and services, contact:

Michele Fisher
Audiovisual Services Coordinator
Cudahy Library
Lake Shore Campus
Telephone: (773) 508-2666
Fax: (773) 508-2993
email: mfisher@luc.edu

Electronic Table of Contents Service

Ingenta Table of Contents Alert Service provides research alerts via email for more than 25,000 publications. If you have not yet signed up for this service, you can do so now. To sign up, you must use a computer in the library. After your account is established, though, you can make changes to your account from any computer.

1. From the A-Z list, click on Ingenta: Table of Contents Alert Service
2. In the left hand column you will see "Sign up for your personal features and homepage" Click on Sign up Now
3. Select Personal Registration
4. Fill out the form. Be certain to leave the check mark in the box by "I would like full-text access to my institution's/company's subscriptions"
5. Once your account is set up, go to Manage My Ingenta to add publications to your account.

If you need assistance or have questions about this service, please contact your subject specialist.

Library Orientation and Instruction

The University Libraries offer a variety of instructional services and programs to acquaint faculty, students and staff with print and electronic resources. Details may be obtained at any library Reference Desk.

Tours

Tours of Cudahy or Lewis libraries are available by appointment. New faculty are especially encouraged to meet with the subject specialist in their discipline to schedule an orientation to the University Libraries.

Workshops

General orientations and workshops are provided for graduate students, international students and new faculty. Workshops can also be tailored to meet the needs of a specific population.

Instruction Classes

Instruction librarians are available to teach library research skills to your students. A typical instruction class includes a discussion on research strategies, demonstration and hands-on time using Pegasus, the libraries' online catalog, a demonstration and hands-on time using one periodical database in the appropriate subject area, and a discussion about evaluating and citing electronic information. Multiple sessions include additional resources and advance research techniques. Online tutorials that can be assigned to familiarize your students with the Basics of library research in addition to Searching, Finding and Evaluating can be found on our tutorials pages. Library Sessions may be scheduled by filling out an online form, or by contacting the appropriate librarian for your campus (see below).

Library Assignments

Faculty considering creating a library assignment of their own are encouraged to consult with an instruction librarian. The librarian will be able to provide assistance on appropriate reference materials, content, availability of resources and the objective(s) of the assignment.

Cudahy Library: Jeannette Pierce, Head of Reference, 773-508-2637

Lewis Library: Contact - Rolando Recometa, 312-915-6621

Emeritus Faculty

Emeritus faculty have the same Library privileges as regular faculty.