RefWorks - Write-n-Cite

What is Write-N-Cite?

Write-N-Cite is a utility provided to subscribers of RefWorks that allows users (who meet the compatibility requirements below) to run an abbreviated version of RefWorks in their word processor. This version of RefWorks displays Author, Title, and Year Only, with a full view option available if needed.

 

With Write-N-Cite, you can cite references in a manuscript with the click of a button. The abbreviated version can be set to Always on top so that it stays in place as you are typing your manuscript and generating your bibliography. The utility installs a Write-N-Cite button on your desktop as well as an Add-in to your Word toolbar and a menu option in Word, under Tools for launching Write-N-Cite.

 

How do I get Write-N-Cite?

Write-N-Cite can be downloaded for free after logging into Refworks by clicking on the Tools drop-down menu and clicking the Write-N-Cite button.

Select either the Windows or Mac version, and click where it says ‘click here’.
After installing the Write-N-Cite program, open it from within Word by clicking the toolbar icon or by selecting it from the Tools drop down menu. The program can also be launched from the Write-N-Cite icon on the desktop or by clicking on the Start menu and selecting RefWorks from All Programs. If the program is launched from the desktop icon or the Start menu, it automatically opens a copy of Word.

 

Write-N-Cite Compatibility

 

Write-N-Cite for Windows is compatible with the following applications:

• Microsoft Word 2000 and up
• Windows 98, ME, NT, 2000 and XP
• Internet Explorer 5.0 and up

Write-N-Cite for Macintosh is compatible with the following applications:

• Microsoft Word for Mac 98 and up
• Mac OS X version 10.3 or later

Getting Started

1. Launch Write-N-Cite from within Word by clicking the toolbar button (Windows users only) or by selecting Write-N-Cite from the Tools menu. You can also launch the program from the Write-N-Cite icon on your desktop or by clicking the Start menu and selecting RefWorks from All Programs. If you launch the program from the desktop icon, it automatically opens a copy of Word.

   Mac Users: In addition to the standard Macintosh menus, there is a Word menu in Write-N-Cite which lists open Word documents. This is a convenience which allows you to activate Word or select a document to bring forward.

2. When the login dialog box appears, enter your user name and password and click Login.

3. Click the box next to Always on Top to keep Write-N-Cite on top of all other programs including Word. Also, notice that the name of the Word document that is active in RefWorks is written next to MS Word Status.

   Write-N-Cite provides only the essential items to allow more viewing area for your references. You can use the Search RefWorks feature and author hyperlinks to search through references. From the View menu you can select to view All references or view by Folder; you cannot create or edit folders. You can also sort the reference list by selecting a sort option from the Sort by list. To see the full reference, click the View link button. You can also modify citations using the Citation Editor (Windows users only).

*Note: You may have the full version of RefWorks open at the same time you have Write-N-Cite open. If you make edits in RefWorks be sure to refresh Write-N-Cite (which you can do by changing the view) to reflect the edits.

 

Citing References

1. From your Word Processor, click the insertion point (the point where you want the reference inserted).
2. Switch to Write-N-Cite and click the Cite link next to the correct reference. Write-N-Cite automatically inserts the opening and closing curly brackets as well as the Ref ID, Author Last Name and Year. This is called a Citation Placeholder and it is what RefWorks reads when formatting your paper. It is not what your final citation will look like.
3. If you want to modify or remove information that will appear in the formatted citation, click on the Edit Citation link in the upper right-hand corner of the Write-N-Cite window (Note: only Windows users have this option -- Mac users can modify citation placeholders by using In-Text Switches).
4. To cite a second reference in the same location, click the Cite link for the second reference. The reference information is automatically inserted in the same set of curly brackets.

Editing Citations (Windows Users only)
The Edit Citation link launches the Citation editor which allows you to:

• preview your reference in an output style of your choice
• modify how your citation will appear in-text or in a footnote by
  • supressing (hiding) entire citation
  • suppress (hiding) the author
  • suppress (hiding) the year
  • adding text before the in-text citation
  • adding text after the in-text citation
  • adding a specific page number (overriding the page number in your RefWorks record). This feature only works if the output style you plan to use has page numbers in the in-text citation or footnote. Also, this is the ONLY editing feature that works with a footnote.

When you make any changes using the Citation Editor, your citation placeholder (the temporary citation used by RefWorks to read and format your paper) will appear like this:
Before using the Citation Editor: {{14578 Babcock, L.E. 1988; }}
After using the Citation Editor to add a page number and text: {{14578 Babcock, L.E. 1988/p text before /f text after; }}

When you use the Citation Editor, you will see some coding inserted in your citation placeholder. This coding (also called “switches”) tells RefWorks to do the action you specified. This coding is removed when your paper is formatted.
*Note: Make sure you “save to Word” any changes you make using the Citation Editor. To edit an existing citation placeholder, in Word, place your cursor within the double curly brackets of the citation placeholder you wish to modify. The Edit Citation link will display in Write-N-Cite and you can make any edits you desire.

 

Editing Citations (Mac, Netscape and Linux Users)

Creating a Bibliography

1. In RefWorks, click Bibliography to generate the formatted paper
2. Select the correct Output Style and select Create Bibliography. You do not need to select the file since Write-N-Cite is already linked to the current document. The program creates the formatted paper as a new document with the document name preceded by the word "Final". For example, a document named Test.doc would be formatted with the name Final-Text.doc. Remember, if you need to make edits to the document, be sure to edit the original document and re-create the formatted document by running the bibliography process again. Also, you are not able to create a bibliography from a list.